Client Meeting: Week 8

About the meeting

Date: 2025-09-02
Time: 13:57-14:58
Participants: León Jaramillo, Jerónimo Acosta, Juan Sebastián Jácome, Paula Llanos, Luis Torres
Recording: Link to SharePoint

AI-generated content disclaimer

The following is an AI-generated summary of the meeting based on the transcript.

After feedback from Luis Miguel and Leon, the team redefined the project’s focus. Instead of modifying Horizon, they proposed building a simplified dashboard for private cloud management, balancing automation with Terraform and ease of use for non-expert users.
Luis Miguel highlighted that the initial Horizon modification was too simple for the expected scope.
The new dashboard proposal was presented to both Luis Miguel and Leon, who gave feedback and suggestions.
Leon emphasized the importance of defining a clear scope with specific sprint deliverables and aligning with OpenStack’s API to ensure academic and institutional relevance.

The team installed OpenStack using kolla-ansible on Azure with Ubuntu 24.04.
Challenges included compatibility issues, nested virtualization requirements, and networking/IP configuration.
Core services installed: Glance, Nova, Neutron, and Horizon, with additional modules considered for later.
Paula created a custom guide and scripts to automate installation, adding missing steps beyond official documentation.

Main goal: enable the creation of a functional private cloud through the dashboard and OpenStack API.
Terraform integration will be deferred to later sprints; priority is direct API use.
Leon requested EAFIT branding on the dashboard for institutional relevance.
Initial allocated resources: 16 GB RAM and 76 GB storage. The team agreed to begin with this setup and request more if necessary.

Connection between the dashboard and OpenStack, especially networking and VM creation, was identified as a major challenge.
Leon recommended an iterative approach: start with VM creation, then expand to additional features depending on effort and value.

The professor in charge enabled server space for deployment.
The team now has access to university infrastructure, though the allocated space may be limited. Requests for additional resources will be made if needed.

Define Dashboard Scope: Document which OpenStack services will be manageable via the Django interface for Sprint 1. (Paula, team)
Deploy OpenStack at University: Use the assigned servers, validate available space, and request more resources if required. (Paula)
Branding: Customize the interface with EAFIT identity. (Paula, team)
Resolve VM Connection Issues: Investigate and fix OpenStack VM connectivity problems before the first delivery. (Paula)
Client Communication: Confirm available resources with the professor and align infrastructure expectations. (Paula, team)